How can I send letters online?

Sign up for a UK Postbox account, write your letter offline in Microsoft Word or another similar platform, save as a PDF, then upload to our secure platform and tell us where it should be sent to.

My post is private, how can I be sure of confidentiality?

We work from a single sorting and processing office in the UK. This means that we can keep levels of security high, whilst maintaining a constant watch over our team and more importantly, your post.

How long does it take to send letters online?

Assuming you already have an account with us, it can take as little as a couple of minutes. Once you’ve written your letter, upload the PDF and you’re done.

Is there a limit on the amount of letters I can send?

No, you can send as many letters as you like. If you’re sending higher volumes of mail please get in touch with us so we can create a custom account plan that offers you better value.

Can I attach other documents to my letters?

If you’re sending a letter that includes several documents, combine them into a single file before uploading and we’ll make sure they’re in the same order. You can also insert items that we’re storing for you by leaving us a note.

Why do I need a virtual address or PO Box, I just want to send a letter?

All of our plans include an address that you can use if you need to receive letters and parcels in the UK. If you don’t need an address, you can choose our free PO Box option for no charge.

Send Letters Online | Online Letter Mailing Service

Upload and send letters from anywhere

Simply upload your letter into our platform, provide a delivery address, select a postage option and we’ll post your mail from our UK mail sorting facility. Everything your post office offers, but easily accessed online.

As standard, we’ll use 100gsm paper and envelopes and print in full colour. If you have any unique requirements, such as inserting flyers, stapling, binding and laminating, we’re happy to accommodate any requests.

Why send your letters online?

Individuals and companies across the world are utilising our send letters online service as the new way of handling their outbound mail.

Avoid international postage costs

Save time and money visiting post offices

Send letters quickly from within the UK

Choose from a list of UK postal couriers

Quick, easy and intuitive to use

Go paperless. No need for stationery

View updates on trackable mail within the platform

Only pay when you send a letter

Send letters from anywhere worldwide

Outbound mail management for business

If you’re a company sending outgoing mail, we’ve created a solution that allows multiple users to send business mail while giving you full control over their permissions. Whether it’s sending a single letter, invoices, personalised mail or marketing - easily manage everything within one platform.

Choose an account admin

You’ll need one account admin who has control over everything else. They’ll be able to create newprofiles, add users, upload addresses and review history logs.

Create profiles

Each profile has unique settings, users, addresses and postage options, as set by the admin. Create as many profiles as you need and choose custom setups for different departments and teams.

Add users

Set up users in your spaces and control their permissions. Users will only have access to the addresses and postage options set at the profile level.

Upload addresses

Add addresses to each profile by uploading vCard and CSV files, or by entering them manually. Control which users and profiles have the option of sending mail to each address, or allow users to add their own addresses as and when they need to.

Set postage options

Admins can also select which postage options are available to each space and user, such as Royal Mail First Class or Second Class.

Review history logs

At any time, the account admin can view the history of each user and space to view the number of letters sent, where they were sent to and more.

Security first

Protecting your and your recipient’s security is of paramount importance to us. We’re a private limited company registered in England and Wales operating out of a single secure UK sorting facility. We’re subject to the General Data Protection Regulation, which means we protect all of your information - something we take very seriously.

Plans and pricing

We offer flexible plans for individuals and businesses that can be scaled up or down depending on the number of letters you send each month. Plans range from a free UK Box with pay-as-you-go plans to paid virtual addresses and higher volume plans.

Sending up to 100 letters per month?

View Plans & Pricing

Every account comes with the option to send letters online. For lower volumes, you can sign up and start using this service after verifying your identity.

Sending over 100 letters per month?

If you’re regularly sending large amounts of mail, let us know your requirements and we’ll work with you to find the most suitable plan.

Who’s using our send letters online service?

Individuals and businesses across the globe are benefitting from our send letters online service in many ways.

Start ups

Companies house filing submissions
Complaint handling
Thank you letters
Marketing mailshots
Legal filings
Avoid the costs of printers and stationery

Expats

Sending letters to family and friends
Providing documents or information to UK organisations, such as accountants, legal HMRC, pensions and more
Respond to UK correspondence

E-commerce

Order inserts, such as thank you letters, vouchers, and discounts
Marketing mailshots targeting businesses or individuals
Sending product samples

Office environments

Sending monthly statements or account information to customers and clients
Confirming bookings and events
Sending policy paperwork

Public services

Sending payment reminders or updated bills
Sending information requests, such as voting registrations and censuses
Responding to letters or documents sent from the public or suppliers

Financial services

Bulk mailing to all clients, such as business updates and marketing mailshots
Providing account updates, such as statements and fees
Sending default and payment notices

Overseas nationals

Contacting UK organisations while living overseas
Providing documents and information in preparation for a move to the UK
Sending letters to family and friends living in the UK

Charities

Onboarding customers and providing donation information
Thank you letters
Adoption and welcome packs
Marketing mailshots
Flyers and newsletters

Send Letters Online

Upload and send letters from anywhere