Convert bulky paper documents into space saving digital files

Document scanning and archiving dramatically reduces the physical storage space you need. Our digital transformation service quickly turns your paper into easy to manage data files.

Document scanning makes it simpler to search and retrieve important information

By digitising your documents, you open the door to ease of management, and simple information retrieval. No more searching through reams and reams of paper to find what you’re looking for - locate your important information in seconds.

Protect your information by scanning your documents

Once your files are electronic you can treat them like you do any other data. Back them up, have copies in multiple locations, and share them easily when you need to.

Document collection and scanning across the UK

We can collect your documents for scanning from anywhere in the UK, be that London, Manchester, Birmingham, Glasgow or Belfast. Once we get them back to our document scanning centre, we’ll carefully process them and upload to anywhere you like. Alternatively, we can send them back to you on a password protected disk.

Supercharge your mail with UK Postbox integrations

Connect your UK Postbox account with Google Drive™, Microsoft OneDrive, Dropbox and Evernote to integrate your physical mail with popular workflows, apps and cloud storage solutions.

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Ready to get started?

Let us know your document scanning requirements by completing a quick form and a member of our business team will be in touch with a quote.

Frequently asked questions about our Document Scanning Service:

  1. Are there minimum or maximum scanning volumes?

    There aren’t any minimum volumes and we offer a maximum of 10,000 scanned pages for our Document Scanning Service.

  2. How will you send my documents back to me?

    It varies from client to client, but we can either upload your data to the location of your choice, or send you physical password protected disks.

  3. What if the documents are confidential? How do I know they will be treated in confidence?

    UK Postbox is the UK's industry leader in Online Mail management services. We have been offering our services since 2008 and are a trusted service provider to thousands of individuals and companies.

    Your details
    Your details will be completely secure. We do not release personal information under GDPR, please see our privacy policy. We are registered with the Information Commissioners (ICO) and our registration no is ZA038907.

    We are also regulated under the London Local Authorities Act 2007 (section 75) and the Money Laundering Regulations Act 2007 for the prevention of potential Fraud and Money Laundering via the service we provide. Our MLR registration no is 12729809.

    Under our privacy policy, we do not disclose information (including address details) to third parties unless required by law enforcement or UK courts.

    ‍We are not public authorities, we are a private company so we do not give out details under the Freedom of Information Act which applies to most public authorities.

    All employees are interviewed, thoroughly checked and continually monitored. All staff are required to sign UK Postbox documentation, ensuring your privacy is kept in the utmost confidentiality.

    CCTV is installed and monitored throughout the secure mail processing centre. The purposes of using CCTV systems include assisting in the prevention or detection of crime or equivalent malpractice.

    Our site is secured by SSL certificate providing up to 256 bit encryption thereby offering the highest level of encryption and security possible. This latest SSL (Secure Socket Layer) technology, ensures that any communications between your computer and ourselves are unreadable by anyone else. Your details are communicated in a secure encrypted format and we can check that the information has not been tampered with in any way.

    We provide you with a world-class online mailing facility whilst ensuring your information and mail is kept private and confidential.

  4. Can you destroy my physical documents after scanning?

    Once you’ve received your electronic files and you’re happy that everything is as it should be, we can shred and dispose of your old physical documents.

  5. What document sizes can you scan?

    At the moment, we only offer scanning of documents up to A4 in size.

Send a message to our business team

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